Transcripts

When a student completes a Veritas program, two academic transcripts will be issued: one by California Baptist University for the Veritas course and one by the host institution for all remaining courses.  Both transcripts will be sent to the Veritas Austin Office and will then be processed. Veritas will retain a copy for our permanent records and forward the original transcript to the institution the student indicates on the "Veritas Transcript & Grade Contestation Policies" form (included in acceptance packet). A photocopy of the transcript will be sent to the student's permanent address. The original transcript is accompanied by a letter of explanation which lists the translated courses the student took, contact hours for each course, and recommended grade equivalencies.
 

Process of receiving your transcript:

  • Veritas students study at accredited host universities and receive an official transcript upon completion of the program. 
  • The transcripts are sent to Veritas from the host university.
  • Because the North American and overseas university schedules differ, it may take as long as 2-3 months for Veritas to receive the official transcripts from the host university after the completion of a Veritas program. However, most North American universities are accustomed to this delay. 
  • Once the transcripts are sent to Veritas, the Academic Records Department automatically sends one official transcript to the student's home (U.S. or Canadian) university via UPS.
  • Veritas also sends one unofficial photocopy to the student's permanent address via regular mail, unless there is an outstanding balance on the student's account. This photocopy will be accompanied by a letter containing the UPS tracking number so that students may track transcripts on the UPS website. 

The cover letter:

  • Is sent with each transcript that is sent to student's home university
  • Contains valuable information and is meant to facilitate the job of the transcript evaluator.
  • Includes a translation of course titles, the number of hours of instruction for each course, the language level for each course (if applicable), the language of instruction for each course, and a note as to whether the courses were "regular" university courses (with local students of the host country) or "special" courses specifically designed for international students
  • Offers a grading scale recommendation*

*It is ultimately the responsibility of the student's home university to determine the grade equivalencies and decide how classes taken abroad will apply to each student's degree program. Once the transcripts are received by the home university, it often takes up to 8 weeks to evaluate transfer credit and update students' academic records. In order for credits to be transferred, students must obtain course approval from their home universities. Veritas recommends that students get this approval prior to departure.

Before returning back to the US:

  • It greatly benefits students to meet with their on-site professors to find out their grades BEFORE departing their study abroad site. This may not always be a possibility, but several of the programs will allow students to check their grades before departure, and this will help avoid academic disputes several months after their program has ended.
  • Veritas also recommends that students save all coursework and syllabi from the courses they complete at the host university. This may be beneficial to students if they contest a grade after returning home. This may also facilitate the transfer of credits from the host university to student's home university after the completion of the program.

 

**Grades are assigned by professors at the host university; therefore, Veritas participants who contest a grade must work directly with the host university to resolve the issue. Veritas can assist students by providing contact information for the host university and by delivering a printed copy of the student's complaint or petition for a grade change. However, Veritas will not advocate on the student's behalf, nor does Veritas have any authority to make changes to a student's transcript.